HOW CREWDILIGENCE WORKS
How CrewDiligence turns Right to Work requirements into a live assurance workflow
CrewDiligence translates the guidance into a live operational workflow. Each stage addresses a specific control requirement and creates the evidence needed to show how that control operated in practice.
THE PLATFORM IN PRACTICE
Six stages. One controlled workflow.
01 Organisation
WHAT THE RULES REQUIRE
Where the written-statement requirements apply, the statement must cover prescribed checks, prior written consent to further subcontracting, equivalent downstream obligations, audit rights, enforcement action and co-operation with Home Office investigations. Contractual terms alone are not enough.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence onboards each subcontractor into a controlled organisation record, capturing declarations, supply-chain information and the project-specific controls that need to flow down the chain.
WHAT YOU CAN EVIDENCE
A clear record of who was approved, what obligations were accepted and what assurance information was provided.
SUPPLY-CHAIN CONTROLS
Main Contractor
ONBOARDING
↓
Subcontractor
DECLARATIONS
↓
Lower-tier organisation
APPROVAL
02 Project
WHAT THE RULES REQUIRE
Businesses may need to demonstrate how the contractual chain operated in practice, including which parties were involved and what controls applied to the arrangement.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence links each subcontractor to the relevant project, records the required contractual controls and manages the approval process before workers are allocated.
WHAT YOU CAN EVIDENCE
A project-specific record showing which organisations were authorised to work and which controls applied to them.
PROJECT AUTHORISATION
Subcontractor
APPROVED
Lower-tier
APPROVED
↓
One project
PROJECT CONTROLS
03 Worker
WHAT THE RULES REQUIRE
The direct employer remains responsible for the prescribed Right to Work check, but where extended liability applies, upstream parties may need to demonstrate that appropriate arrangements were in place and working effectively.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence creates a named worker allocation linked to the subcontractor and project, records the relevant Right to Work evidence and flags incomplete or review-required records before work starts.
WHAT YOU CAN EVIDENCE
Which individual was allocated, which organisation they were linked to and what Right to Work evidence was recorded.
NAMED WORKER ALLOCATION
Organisation
↓
Project
↓
Named Worker
READY
REVIEW REQUIRED
04 Attendance
WHAT THE RULES REQUIRE
Where identity verification requirements apply, organisations must have proportionate systems and processes to ensure that the individual carrying out the work is the same person whose Right to Work was checked. The Home Office recommends re-verification at least once in any 24-hour period or shift of work.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence links recorded attendance to approved allocations and current status, with substitutions and exceptions recorded against the project. Site teams are responsible for comparing the person attending with the approved worker and recording that check under their site procedure.
WHAT YOU CAN EVIDENCE
Attendance entries, allocation status, site identity checks where separately performed and recorded, substitutions, exceptions and actions taken. An attendance or QR record alone does not establish identity or Right to Work.
ATTENDANCE VERIFICATION
Approved Worker
↓
Attendance Check
STATUS CHECKED
→ EXCEPTION
→ SUBSTITUTION
05 Assurance
WHAT THE RULES REQUIRE
Evidence of controls operating in practice may include audit records, compliance reviews, assurance information and records showing how concerns were identified and acted upon.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence records audits, exceptions, findings and corrective actions in a structured assurance workflow rather than leaving issues buried in email chains or spreadsheets.
WHAT YOU CAN EVIDENCE
Audit records, assurance information, compliance reviews and a history of concerns, actions and resolution linked to the relevant project and worker.
EXCEPTION TO RESOLUTION
Exception
↓
Finding
↓
Corrective Action
↓
Closed
06 Close-Out
WHAT THE RULES REQUIRE
Where extended liability applies, a statutory excuse depends on meeting the prescribed requirements and being able to provide evidence of compliance, including how arrangements operated in practice.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence brings the organisation, project, worker, attendance and assurance records together into a structured close-out evidence pack.
WHAT YOU CAN EVIDENCE
A defensible chronology of who was authorised, who worked, what controls operated and how exceptions were managed.
CLOSE-OUT EVIDENCE PACK
01
Organisation
02
Project
03
Worker
04
Attendance
05
Assurance
↓
CLOSE-OUT EVIDENCE PACK
STRUCTURED CHRONOLOGY
01 Organisation
WHAT THE RULES REQUIRE
Where the written-statement requirements apply, the statement must cover prescribed checks, prior written consent to further subcontracting, equivalent downstream obligations, audit rights, enforcement action and co-operation with Home Office investigations. Contractual terms alone are not enough.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence onboards each subcontractor into a controlled organisation record, capturing declarations, supply-chain information and the project-specific controls that need to flow down the chain.
WHAT YOU CAN EVIDENCE
A clear record of who was approved, what obligations were accepted and what assurance information was provided.
SUPPLY-CHAIN CONTROLS
Main Contractor
ONBOARDING
↓
Subcontractor
DECLARATIONS
↓
Lower-tier organisation
APPROVAL
02 Project
WHAT THE RULES REQUIRE
Businesses may need to demonstrate how the contractual chain operated in practice, including which parties were involved and what controls applied to the arrangement.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence links each subcontractor to the relevant project, records the required contractual controls and manages the approval process before workers are allocated.
WHAT YOU CAN EVIDENCE
A project-specific record showing which organisations were authorised to work and which controls applied to them.
PROJECT AUTHORISATION
Subcontractor
APPROVED
Lower-tier
APPROVED
↓
One project
PROJECT CONTROLS
03 Worker
WHAT THE RULES REQUIRE
The direct employer remains responsible for the prescribed Right to Work check, but where extended liability applies, upstream parties may need to demonstrate that appropriate arrangements were in place and working effectively.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence creates a named worker allocation linked to the subcontractor and project, records the relevant Right to Work evidence and flags incomplete or review-required records before work starts.
WHAT YOU CAN EVIDENCE
Which individual was allocated, which organisation they were linked to and what Right to Work evidence was recorded.
NAMED WORKER ALLOCATION
Organisation
↓
Project
↓
Named Worker
READY
REVIEW REQUIRED
04 Attendance
WHAT THE RULES REQUIRE
Where identity verification requirements apply, organisations must have proportionate systems and processes to ensure that the individual carrying out the work is the same person whose Right to Work was checked. The Home Office recommends re-verification at least once in any 24-hour period or shift of work.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence links recorded attendance to approved allocations and current status, with substitutions and exceptions recorded against the project. Site teams are responsible for comparing the person attending with the approved worker and recording that check under their site procedure.
WHAT YOU CAN EVIDENCE
Attendance entries, allocation status, site identity checks where separately performed and recorded, substitutions, exceptions and actions taken. An attendance or QR record alone does not establish identity or Right to Work.
ATTENDANCE VERIFICATION
Approved Worker
↓
Attendance Check
STATUS CHECKED
→ EXCEPTION
→ SUBSTITUTION
05 Assurance
WHAT THE RULES REQUIRE
Evidence of controls operating in practice may include audit records, compliance reviews, assurance information and records showing how concerns were identified and acted upon.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence records audits, exceptions, findings and corrective actions in a structured assurance workflow rather than leaving issues buried in email chains or spreadsheets.
WHAT YOU CAN EVIDENCE
Audit records, assurance information, compliance reviews and a history of concerns, actions and resolution linked to the relevant project and worker.
EXCEPTION TO RESOLUTION
Exception
↓
Finding
↓
Corrective Action
↓
Closed
06 Close-Out
WHAT THE RULES REQUIRE
Where extended liability applies, a statutory excuse depends on meeting the prescribed requirements and being able to provide evidence of compliance, including how arrangements operated in practice.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence brings the organisation, project, worker, attendance and assurance records together into a structured close-out evidence pack.
WHAT YOU CAN EVIDENCE
A defensible chronology of who was authorised, who worked, what controls operated and how exceptions were managed.
CLOSE-OUT EVIDENCE PACK
01
Organisation
02
Project
03
Worker
04
Attendance
05
Assurance
↓
CLOSE-OUT EVIDENCE PACK
STRUCTURED CHRONOLOGY
01 Organisation
WHAT THE RULES REQUIRE
Where the written-statement requirements apply, the statement must cover prescribed checks, prior written consent to further subcontracting, equivalent downstream obligations, audit rights, enforcement action and co-operation with Home Office investigations. Contractual terms alone are not enough.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence onboards each subcontractor into a controlled organisation record, capturing declarations, supply-chain information and the project-specific controls that need to flow down the chain.
WHAT YOU CAN EVIDENCE
A clear record of who was approved, what obligations were accepted and what assurance information was provided.
SUPPLY-CHAIN CONTROLS
Main Contractor
ONBOARDING
↓
Subcontractor
DECLARATIONS
↓
Lower-tier organisation
APPROVAL
02 Project
WHAT THE RULES REQUIRE
Businesses may need to demonstrate how the contractual chain operated in practice, including which parties were involved and what controls applied to the arrangement.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence links each subcontractor to the relevant project, records the required contractual controls and manages the approval process before workers are allocated.
WHAT YOU CAN EVIDENCE
A project-specific record showing which organisations were authorised to work and which controls applied to them.
PROJECT AUTHORISATION
Subcontractor
APPROVED
Lower-tier
APPROVED
↓
One project
PROJECT CONTROLS
03 Worker
WHAT THE RULES REQUIRE
The direct employer remains responsible for the prescribed Right to Work check, but where extended liability applies, upstream parties may need to demonstrate that appropriate arrangements were in place and working effectively.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence creates a named worker allocation linked to the subcontractor and project, records the relevant Right to Work evidence and flags incomplete or review-required records before work starts.
WHAT YOU CAN EVIDENCE
Which individual was allocated, which organisation they were linked to and what Right to Work evidence was recorded.
NAMED WORKER ALLOCATION
Organisation
↓
Project
↓
Named Worker
READY
REVIEW REQUIRED
04 Attendance
WHAT THE RULES REQUIRE
Where identity verification requirements apply, organisations must have proportionate systems and processes to ensure that the individual carrying out the work is the same person whose Right to Work was checked. The Home Office recommends re-verification at least once in any 24-hour period or shift of work.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence links recorded attendance to approved allocations and current status, with substitutions and exceptions recorded against the project. Site teams are responsible for comparing the person attending with the approved worker and recording that check under their site procedure.
WHAT YOU CAN EVIDENCE
Attendance entries, allocation status, site identity checks where separately performed and recorded, substitutions, exceptions and actions taken. An attendance or QR record alone does not establish identity or Right to Work.
ATTENDANCE VERIFICATION
Approved Worker
↓
Attendance Check
STATUS CHECKED
→ EXCEPTION
→ SUBSTITUTION
05 Assurance
WHAT THE RULES REQUIRE
Evidence of controls operating in practice may include audit records, compliance reviews, assurance information and records showing how concerns were identified and acted upon.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence records audits, exceptions, findings and corrective actions in a structured assurance workflow rather than leaving issues buried in email chains or spreadsheets.
WHAT YOU CAN EVIDENCE
Audit records, assurance information, compliance reviews and a history of concerns, actions and resolution linked to the relevant project and worker.
EXCEPTION TO RESOLUTION
Exception
↓
Finding
↓
Corrective Action
↓
Closed
06 Close-Out
WHAT THE RULES REQUIRE
Where extended liability applies, a statutory excuse depends on meeting the prescribed requirements and being able to provide evidence of compliance, including how arrangements operated in practice.
HOW CREWDILIGENCE HANDLES IT
CrewDiligence brings the organisation, project, worker, attendance and assurance records together into a structured close-out evidence pack.
WHAT YOU CAN EVIDENCE
A defensible chronology of who was authorised, who worked, what controls operated and how exceptions were managed.
CLOSE-OUT EVIDENCE PACK
01
Organisation
02
Project
03
Worker
04
Attendance
05
Assurance
↓
CLOSE-OUT EVIDENCE PACK
STRUCTURED CHRONOLOGY
EXTENDED LIABILITY ASSESSMENT
Want to know where your current gaps are?
Review your contractual chain, substitutions, identity assurance and evidence. Start with the Extended Liability Assessment.
Take the assessment →IMPORTANT DISTINCTION
Assurance around your existing responsibilities.
CrewDiligence does not replace statutory Right to Work checks or legal duties. It provides the control framework, workflow and evidence layer around subcontracted workforce assurance.
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